How to Become a Certified Bookkeeper in South Africa

How to Become a Certified Bookkeeper in South Africa

Are you considering a career in bookkeeping? Becoming a certified bookkeeper in South Africa is a rewarding path that offers flexibility and opportunity, whether you’re starting fresh or transitioning into a new profession. Olivia, owner of Profits and Books, shared her insights on how to navigate this journey successfully.





Do You Have the Personality for Bookkeeping?

Bookkeeping isn’t just about crunching numbers. It requires a particular set of personal attributes:

  • Patience: Clients often don’t understand the urgency of submitting documents.
  • Confidentiality: As Olivia emphasises, “Money is personal. If you love sharing gossip, this isn’t the career for you.”
  • Attention to Detail: Mistakes happen, but your ability to spot patterns and correct errors sets you apart.
  • Problem-Solving Skills: Whether it’s reconciling accounts or addressing client concerns, you need the confidence to ask difficult questions and provide solutions.

Understanding the ICB Certification Process

The Institute of Certified Bookkeepers (ICB) is South Africa’s leading examination body for bookkeepers. Olivia highlights its importance: “The ICB sets the standards, provides exams, and ensures your qualification is valid and recognised.”

Step-by-Step Process

  1. Choose a Study Path:
    You can study through an ICB-accredited college or register directly with the ICB as a private candidate.
  2. Register with the ICB:
    • Pay a registration fee of approximately R700-R1,000 per subject.
    • Select your exam dates and location, or opt for online exams where available.
  3. Prepare for Exams:
    The ICB does not provide tuition or study materials. Olivia recommends joining the ICB Facebook group for affordable second-hand textbooks and peer support.
  4. Portfolio of Evidence (POE):
    Once registered, the ICB sends you a POE, which includes assignments that must be completed before the exam.
  5. Exam and Certification:
    Pass your exams to earn certificates for specific levels, such as Junior Bookkeeper, Senior Bookkeeper, and Technical Financial Accountant.
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Accredited Colleges vs. Independent Study

Choosing between studying through a college or independently depends on your learning style and budget.

  • Colleges:
    Accredited colleges offer structured tuition but can cost up to R60,000 for basic modules. Olivia advises, “Do your research. Ensure the college is ICB-accredited to avoid writing exams twice.”
  • Independent Study:
    For self-disciplined individuals, registering directly with the ICB and sourcing study materials independently is a cost-effective route. The total cost for your first subject is roughly R1,000-R1,500.

Course Structure and Flexibility

The ICB offers flexibility in how and when you study. Olivia explains, “You can complete one module per year or multiple modules—it’s entirely up to you. You’ll receive your certificate once you’ve completed all the required modules for a specific level.”

Levels of Certification

  1. Junior Bookkeeper
  2. Senior Bookkeeper
  3. Technical Financial Accountant
  4. Financial Accountant

Costs and Budgeting

The cost of becoming a certified bookkeeper depends on your chosen path. Olivia’s advice: “Studying with the ICB on a shoestring budget is possible. Just plan ahead and tap into peer networks for affordable resources.”

  • ICB Registration Fee: ~R700 per module
  • Study Materials: Second-hand books from the ICB Facebook group
  • Exam Fees: Included in registration

Support and Community

While the ICB doesn’t provide study material or tuition, its administrative support is excellent. Olivia notes, “They’ve come a long way since the pandemic and are now highly efficient.” Additionally, the Facebook group for ICB students is an invaluable resource for advice, tips, and affordable books.


Final Thoughts

Becoming a certified bookkeeper in South Africa is more than an academic pursuit—it’s a life-changing opportunity. Olivia reflects, “Studying with the ICB transformed my life. It gave me a new career and the freedom to study at my own pace.”

Whether you choose a college or the independent route, ensure you’re aligned with the ICB’s requirements. With dedication, attention to detail, and a passion for numbers, you can achieve this qualification and thrive in the bookkeeping industry.

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